Sunday, 9 December 2012

 Tips for Writing Job Applications

We are giving below some useful tips which must be kept in mind while writing applications for jobs:
  • The first thing that you should keep in mind is the time factor. You must send an application soon after an advertisement appears in a newspaper. The application should be despatched on a date which enables it to reach its destination well before the expire of the last date.
  •  The above rule is applicable even when you are sending an unsolicited application, that is for example when you come to know of a vacancy from a reliable source. Here again it is proper to send in the application as soon as possible. If you keep postponing the matter someone else may approach the employer and grab the job which might have come to you.
  •  Courtesy is very important while writing an application. Your language should not appear to be rough or haughty. Write in a polite way while you consider yourself suitable for the job. You may add politely if selected you would do your best to satisfy your seniors.
  •  However, flattery should not be mistaken for politeness. Never use the sentences like ''Most respectfully I beg to bring to the kind notice of your good self that..............''Such kind of language was used by clerks before independence, when the British ruled us and many Indian officials had fawning and slavish attitude towards their white masters.
  •  Apart from courtesy precision is also very important. Your application must be to the point and must avoid verbosity or exaggeration. An application which is only a web of words or is exaggerating and pompous may create an impression opposite to what you are striving to create.
  •  Another important thing is to decide whether your qualifications and experience match the job requirements given in an advertisement. You should not apply for a job if your qualifications and experience do not conform to the requirements of the job.
  •  There should be no cuttings, erasions and smudges. Interlineal corrections or insertions should be avoided. The application should be neatly written or typed.
  •  You should leave a proper margin on the left. If the bio-data is not enclosed the application should be divided into a number of paragraphs. Each paragraph should deal with a different aspect of your qualification and experience.
  •  The quality of the paper used for writing an application should be good. Do not use inferior paper on which the ink leaves smudges.
  •  Make sure that you do not miss any fact about your qualifications and experience. If you enclose a bio-data, it should be precise but must include every particular about you concerning the job.
  •  It may be useful to write a rough draft of the application first. Then you should see whether all the relevant facts has been presented, and also check for any mistake. If there are any correct the draft and re-write or re-type it.
  •  The errors of grammar and presentation should be avoided. The sentences should be short and crisp. A flawless language will impress your employer more than the clumsy and shoddy style of writing.
  •  If the application is made on a printed form. It is better to fill it in your handwriting whether it is specifically demanded of you or not.
  •  Your application should express your sense of faithfulness and your inherent capabilities.
  •  If you are already employed somewhere you must enclose a testimonial from your present employer. This will convince your potential about your capabilities.
  • If you are already in service somewhere or you have worked somewhere and have resigned. it would be advisable to mention in the application the reason for you leaving (or your desire to leave) the job.
  • You should neither boast of your qualifications or under-rate yourself. Mention what you actually are or what you can actually perform in case the job is given to you.
  •  While giving the names of references in the application, you must make sure that they would write good about you.
  •  If  you have mentioned the names of the references, it is always advisable to write personal letters to these references telling them that you have taken the liberty of mentioning their names so that they are mentally prepared to write about you when your potential employer approaches them in order to know about you.
  • If the job you are applying for is challenging and requires qualities of leadership etc.. the language of your application should be such as shows your spirit of confidence in taking up the challenging job.
  •  The envelope in which the application is sent should be of proper size so that the sheets inside are not crampled up. The application which looks messy when it reaches the employer may convey a negative impression to him.
  • When a big organisation or business house issues a number of advertisements for appointment of various types of personnel, they usually give a particular number to each job in the advertisement. When you are applying for a particular job, you should mention the number of that job in your application.
  • Even when the job number or advertisement number is not given in the advertisement, you must mention the name and date of the newspaper in which the advertisement has appeared.
  • In order to make sure of the safe delivery of your application it is advisable to send it either through registered post or courier. You can also send the application through fax if your employers have a fax connection.
  • Sometimes, for purposes of secrecy, the employers do not give their address but only the post box number or the box number of a newspaper. In that case you may address your application to ''The Advertiser, Box No.......
  • The post office people and newspapers do not accept registered letters in response to post box numbers. In that case you have to send your application either through simple post or under postal certificate {U.P.C.}.
  • If you are already in employment, do not use derogatory or critical remarks about your present employer or your loss of  employer or your loss of interest in the present job. Such remarks convey a negative impression about you.
  • Never try to make a personal approach to your prospective employer through your application. If you wish to make a personal communication with him. do it through a separate personal letter. An application is a strictly formal document. It should deal only with your qualifications, experience, etc..
  •  Even if your application is a brief one, never use an inland letter or a post-card.
  • If your application is addressed to someone by name, see to it that his name is correctly spelt.
  • After sending the application, start preparing for the competitive test (if there is any} and he interview.

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